ELECTED OFFICERS: (voting members of Executive Board)

​Attendance requested for all officers at monthly Executive Board Meeting and bi-monthly PTA Member Meetings. Board positions require varying ongoing levels of commitment and active monthly communication.

​

President (One-Person Role):

Responsible for leading the JRMS PTA toward specific goals chosen by its members. The president is responsible for planning, organizing, and executing the programs and events that serve the needs of the JRMS community. The functional duties of the president includes overseeing the Membership, Programming, Treasury, Communications, Fundraising, and Board Secretarial functions. 

​

Communications VP (Two-Person Shared): *these roles will work closely together and have a basic understanding of the other and be able to assist across as needed. 

1. Communications VP – Traditional Media: responsible for the design, production and distribution of the PTA newsletter and/or e-news updates; for the design, content and maintenance of the PTA website; for all membership correspondence; for communicating PTA activities with school administrative staff for inclusion in the Principal’s Weekly Family Update, and for all other any general purpose PTA correspondence, including press releases as applicable.

2. Communications VP – Social Media:  Posting all related content across variety of social platforms; includes scheduling multi-level activity campaigns to ensure broadest reach possible.

​

Fundraising VP (Two-Person Shared):

Responsible for driving fundraising efforts to generate the amount needed to meet the proposed unit budget and goals. Fundraising activities are distributed as such:

1. Fundraising VP – Focused Sales

   • Sponsorship sales (renewing existing contracts and securing new sponsors)

   • Sip n Stroll (Fall)

   • JRMS Night at the Danbury Hat Tricks (Fall)

   • Color Run/Foam Fest

2. Fundraising VP – General Sales

   • JRMS Take Over Quassy (Fall)

   • Mums Sale (Fall)

   • Book Fair (Fall)

   • Spring Flower Sale (April)

   • School Supplies

   • Spirit Wear

 

​Programs VP (Two-Person Shared):

Plans a year-long schedule of PTA events that may include parent education, health/ safety presentations and special events. Does not include fundraising. Responsible for supervising individual activity chairs and includes:

1. VP Programs – Special Events

   • Reflections Art Program – coordination; working with chairperson (volunteer)

   • Halloween Social – Work with Socials Chair (volunteer) and update the Board as needed

   • Career Day (Spring) - work with JRMS parents and local professionals across all industries/fields to speak to students about career paths.

   • Spring Socials (Grades 5, 6, 7)

   • Holocaust Speaker Series - Coordinate with Chair

   • Coordinating Guest Speakers/Assemblies/In-School Experiences/Etc., as allocated in the budget and approved by the Board.

2. VP Programs – Appreciation/Hospitality

   • Work closely with Staff Appreciation Chair to coordinate:

     • Staff Fall Welcome Back luncheon & Restock The Lounge efforts

     • Staff Holiday Luncheon & Restock The Lounge efforts

     • Valentine’s Day Sweets

     • Teacher Appreciation Luncheon & Restock The Lounge efforts

   • Directly responsible for:

     • School Custodial Appreciation – Lunch – Sandwich platter.

     • School Resource Officer Appreciation Day – Gift card and card

     • School Librarian Appreciation Day – Flowers and card

     • Assistant Principal Appreciation Day – Flowers and card

     • Principal Appreciation Day - Flowers and card

     • Bus Driver Appreciation Day (With RES)

     • Central Office Appreciation Day (With RES)

     • 8th Grade Breakfast (graduation morning)

     • Last Day of School Ice Cream

 

Membership VP:

Responsible for leading the annual Membership campaign. Coordinate activities focused on increasing PTA membership and parent involvement in PTA activities and Membership Toolkit management. Concerted effort during fall membership drive and infrequent tasks throughout school year. 

​

Secretary:

Keeps an accurate, concise, permanent record of proceedings at all PTA Board and Association, Meetings, ensure Bylaws are up-to-date, assists President with conducting meetings and calls the first meeting of the Nominating Committee.

​

Treasurer:

The authorized custodian of all funds of the PTA. Duties include keeping financial records and preparing reports to comply with State PTA policies as well as local, state and Federal laws.

​​

​

COMMITTEE CHAIRS: (Non-Board Positions)

• Socials Chairperson: Primary point of contact for the PTA, school administration and grade level reps. Schedule and coordinate the annual socials with the school. Coordinating the theme, decorating initiatives, rentals costs, and continuity across all grades. Oversees individual grade representatives in planning and carrying out school socials per year. Arrange DJ, entertainment and inflatables, delivery and pickup of inflatables and coordination with PE staff, maintain expenses and accounting for each grade, liaison with Lori Clement on tracking registration levels, place final food order and coordinate vendor payment checks with Lori Clement. This role requires excellent management skills and is great for someone wanting to dive in and take control and collaborate. Position requires planning and communicating with office staff, socials chairs and vendors from home in the weeks prior to each social and spending time in the building overseeing set up. Socials are a highlight tradition at JRMS.

​

• Staff Appreciation Chairperson: schedules and coordinates 4 annual appreciation events: fall luncheon, December luncheon, May luncheon and Central office lunch delivery, and bus driver appreciation. Create sign-up donations, coordinate delivery and set-up, enlist volunteer helpers to set up. Requires pre-planning and overseeing day-of-event set-up and clean-up.

 

• Reflections Chair: coordinate annual reflections contest, build awareness, encourage participation, partner with faculty to promote, form a judging committee, file paperwork and finally arrange small awards celebration/breakfast for participants and winners. 

 

• Holocaust Speaker Series Chair: works closely with teachers and administration to secure speakers from notable sources to come speak to our students. 

​

• Birthday Billboard: festive monthly decorating of the in-school birthday billboard with student birthdays of the month. Maintain decoration supply box in PTA closet. Requires thoughtful planning and in-school set-up approximately 2-3 hours per month.

​

• ​Book Fair Chairperson: Liaison with Book Fair company on scheduling this traditional weeklong book sale that coincides with fall parent teacher conferences. Designing the book fair to look like a bookstore with display cases, props and decorations, promoting and advertising, scheduling events and activities with teachers, librarians and parents. Coordinate and oversee accounting, cash and credit card sales, raffles, teacher book lists, volunteers. 

​

• School Supplies/Spiritwear Fundraiser Chairperson: Coordinate with staff and faculty to obtain grade level supply lists, ensure lists are up to date, schedule and coordinate with supply company on this once annual program. Minimal effort level. ​

​

• Staff Appreciation Chairperson: schedules and coordinates 4 annual appreciation events: fall luncheon, December luncheon, May luncheon and Central office lunch delivery, and bus driver appreciation. Create sign-up donations, coordinate delivery and set-up, enlist volunteer helpers to set up. Requires pre-planning and overseeing day-of-event set-up and clean-up.

​

• Teacher Representative: Responsible for representing the teaching staff in discussions at PTA Board Meetings. Usually makes a report at each meeting.